Board of Directors
MEWS HOA Board Overview
Community associations are governed by Boards of Directors, which consist of persons democratically elected by their membership. Elections to the Board are held at the association’s annual meeting in November, and members typically serve staggered, multi-year terms. A notice will be sent to homeowners to announce the upcoming election and to provide information for anyone that wishes to run for office.
As in other forms of representative government, the association members elect persons whom they believe will devote the time and will best represent their interests. The Board representatives have a fiduciary duty to use good business judgment and make decisions based on the best interests of the entire community.
The Board is empowered to make all of the operational decisions affecting the community association, with the exception of certain powers which are specified in the governing documents and reserved exclusively for the membership like approval of special assessments or increases to annual assessments.
The Board is required to comply with all of the mandates cited within the governing documents, and should also represent the collective needs and desires of the membership. The Board usually has the authority to determine the broad range of quality and quantity of services provided by or for the association.
One of the most important functions of the Board is to establish the organizational structure for the community association. The organizational structure determines a chain of command to specifically assign the tasks and duties of the community association to a management team and committees of the Board. The management team may consist of a combination of volunteers, paid employees or a contract management company. Once established, the organizational structure should not be changed unless significant improvements or changes are needed.
The Board is ultimately responsible for the oversight of the community association. Although the Board may retain and delegate some of its duties to volunteers, contractors and professionals, the Board is still ultimately responsible for the duties it may have assigned to others.
|Peter B.||Director||Nov. 2022|
|Leanne O.||Director||Nov. 2023|
|Kali F.||Director||Nov. 2024|
The Board members are all volunteers and as such have limited time to deal with the many issues required to keep the Mews community running smoothly. This is why the community has hired a managment agent to help with dealing with the day to day business of community management. In general, there are two ways to communicate with the HOA board:
- Indirectly through the management company. The management compnay is in constant contact with the board and in many cases can deal with issues/questions homeowners have much quicker than trying to go directly to board members
- Attend the periodic HOA Board meetings.
The Mews HOA board holds its monthly meeting on the second Thursday of each month, from 7 to 9 PM. Since the beginning of the COVID-19 pandemic, meetings have been held virtually via Zoom, though occasionally, in-person meetings are arranged.
The Zoom link is sent out to residents the week of the meeting, along with the meeting materials. Additionally, the board maintains a calendar with the link.
The annual meeting of the members is always held in person, and the location is announced at least 2 weeks prior to the meeting.
The Agenda for the Board of Directors meeting is sent out to the membership in advance of the meeting via email. Please ensure your email address is included in your website account or provide it to the management company to ensure you receive this information.
The Annual Meeting of the Membership is held each November and this meeting is where elections for open HOA Board of Directors positions are held, the coming year annual budget is presented, and changes in annual dues, etc. are addressed. If you attend only one meeting per year, this is the one you should try to attend.
There are a number of ways everyone can participate in making the Mews a great place to live, some ideas include:
- Run for a position on the HOA Board of Directors
- Join one of the standing committees
- Volunteer to help with one of the social events
- Become familiar with the Mews Guidelines. Their intent is to find a way to help everyone be a good neighbor and to aid in keeping the community’s property values as high as possible.